The pandemic did make many businesses close down, but it systematically brought modern innovations for all business sectors. The truth is working remotely has been adopted by some organizations right before the pandemic, but the pandemic made it even more popular amongst all business owners.
Working remotely doesn’t mean the employees will have no one to report. They must have direct access to HR to get any information or lodge complaints on any issues they face. They need to be able to communicate with other team members or coworkers about any new development, particularly if they are working on a similar project.
Workforce management tools can help business owners and managers lead a hybrid workplace and ease the transition of adopting a new work model.
Workforce Management Tools For Remote Setting
1. Scheduling Softwares
Prior to the pandemic, this has been used by many businesses who adopted the remote working setting to monitor their employees’ progress and enhance productivity. The scheduling software can be used as a time tracker. Most freelancing platforms like Upwork use this; when a client hires a freelancer on an hourly basis, the freelancer is required to log in the number of hours he used to finish the task, which will be used to pay the deserving amount both the client and freelancer agreed on.
Also, HR can use the scheduling to reserve a working desk for employees and to assign time for resumption and closing.
2. Collaboration Tools
What is common amongst businesses now is that they use a random collaboration tool, and other employees working remotely might not have access due to network issues or time factors. This causes epileptic communication between team members and slows down progress.
This can be addressed when a widely accessible collaboration platform is used. Even when an employee couldn’t join the conversation at the right time, they can have access to vital information about what was discussed and the time duration it took for the resolution to happen.
Collaboration tools also give the employees the freedom to present their pitch live to others for real-time feedback and dialogues.
3. Video Conferencing Applications
Sometimes, an important discussion will have to be done via video conference to minimize traveling risks, traveling costs, and stress. As such, the video will need to be recorded so it can be accessed by other remote employees who are not present due to network glitches, the time factor, or other important reasons.
By recording the video session, team members can access it any time, any day, and anywhere they need it.
4. File Sharing Platforms
The transfer of documents from one employee to another is a practice that is still in the business world, but now that most companies have adopted the hybrid working system, how do employees transfer documents from one place to another for proper accountability?
Sending large files has been made with the likes of Massive and other reliable file-sharing platforms. With this, employees can successfully send files to one another without any compromise.
Also, files could be saved online where other employees can access them. For instance, if a team is working on a project and each team member has been assigned their role, employee A can work on the file right on the internet and save his progress, and employee B can also have access to the file and pick it up from where employee A stopped.
5. Training Applications
Keeping your remote employees on their feet with constant training is essential to the growth of your business. Working from home might make most of them lazy to take personal training courses in their leisure time, so utilizing this software can be most effective, particularly if they are free during work hours.
The hybrid working system is here to stay and can only get better when the productivity of employees isn’t affected by the distance. Some essential tools help bridge the gap between employees, team members, and management for better collaboration.
Conclusively, flexible working hours might make employees lazy around so tracking tools can keep them in check in that aspect. Also, sending large files online puts the company at risk of exposing some confidential documents, but using reliable platforms can eliminate such risk.